Bookkeeping
APM Help
APM Help does outsourced property management accounting for management companies running AppFolio, Buildium, Rentvine or Propertyware, with QuickBooks Online used for corporate books. It covers trust accounting, payables, receivables, reconciliations, cleanup and 1099 filing.
Engagements start with a free database review: the team goes through the books live with the client and sends a written action plan. Consultants then clear the backlog — reconciliations, trust issues, liabilities and reports that cannot be relied on — before the flagship Trust Bookkeeping service takes over the day-to-day work. Every customer gets a dedicated account manager and 30 days of guided onboarding, and proprietary audit software checks the books daily.
Pieces can also be bought separately. AP Solutions enters vendor and owner bills while the client's team still runs the final review and executes payments. Daily Bank Reconciliations will catch up out-of-balance months on a project basis or keep them current. Corporate Bookkeeping handles the management company's own books, with financial statements delivered by the 15th of the following month. The firm holds official partnerships with both AppFolio and Buildium and has grown to over 200 full-time staff.
APM Help says its clients have a 100% pass rate on trust account audits since 2017 and that an audit request takes about three days to resolve. Monthly cost depends on units under management and is quoted after the database review.
Best for
Property management companies that would rather not build an in-house accounting department and need trust accounting kept audit-ready. It also fits firms with a reconciliation backlog or a messy software migration to clean up.
What they do
- Trust account bookkeeping
- Daily bank reconciliations
- Accounts payable entry for property managers
- Corporate bookkeeping in QuickBooks Online
- Bookkeeping cleanup and consulting
- Three-way and multi-account reconciliation
- Vendor and owner 1099 filing
- Owner payments and statements
- Move-in and move-out accounting
- Free database review with a written action plan
Details
| Attribute | Value |
|---|---|
| Team size | 201-500 employees |
What stands out
- Says its clients have a 100% pass rate on trust account audits since 2017.
- Has grown to over 200 full-time staff and holds official partnerships with both AppFolio and Buildium.
- Reports an average of three days to resolve an audit request.
- Corporate bookkeeping clients receive financial statements by the 15th of the following month.
- Catch-up bank reconciliations run at roughly one month per hour and are billed as a project.
Common questions
- What are uncleared transactions?
- Uncleared transactions are entries in the bookkeeping software that have not been matched to a real bank account transaction. APM Help's bank reconciliation check applies the strictest state regulations for the grace period on uncleared items, which differ depending on whether money is coming into or leaving the account.
- What does AP Solutions include, and what does it leave out?
- AP Solutions covers vendor invoices and owner and management company bills, entered in AppFolio, Buildium, Rentvine or Propertyware, with duplicate checks on every payable and daily automated audit checks. The client's team still runs the final review and executes the payments. Receivables, bank reconciliations and corporate books are not included; those sit in Trust Bookkeeping, Daily Bank Reconciliations and Corporate Bookkeeping respectively.